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ci: auto-assign metadata with team allowlist, start date, and stranger triage (#12543)
## Summary Extends the `auto-assign-metadata` workflow with three improvements: - **Creator classification** — a new first step buckets every issue/PR creator into one of three categories: - `team` — 23-person engineering allowlist → full workflow runs (assign self, milestone, add to project, set start date) - `internal` — other org members not on the allowlist → silently skipped - `stranger` — not an org member at all → assigned to designated triagers - **Start date** — on new issues, captures the project item ID and sets the `Start Date` field in GitHub Project #19 to today's UTC date via `updateProjectV2ItemFieldValue` - **Stranger triage** (OSS only) — issues from external contributors are assigned to `Shrinath-O2` + `Manazsharma` + `neha00290`; PRs are assigned to `oasisk` + `hengfeiyang` ### Who gets what | Category | Members | Issues | PRs | |---|---|---|---| | **Engineering team** | `bjp232004` `hengfeiyang` `prabhatsharma` `uddhavdave` `oasisk` `haohuaijin` `Subhra264` `Loaki07` `007harshmahajan` `chaitanya-sistla` `ktx-kirtan` `omkarK06` `ktx-vaidehi` `ktx-abhay` `neha00290` `ktx-akshay` `ktx-sadhna` `nikhilsaikethe` `YashodhanJoshi1` `ktx-riya` `mmosarafO2` `Shrinath-O2` `ktx-mihir` | Assign self · milestone · project · start date | Assign self · milestone · project | | **Internal — skipped** | `sowjanyapuvvula` `ravenwh` `abvarun226` `ysantosh` `luckykurhe` `achatterjee4` `akshaye-blip` `Udhankaran` `jakeopenobserve` `Manazsharma` `manoj0881-git` `gorakhnathy7` `simranquirky` `roniandgit` `sandydgenius` `javasks` `Yadumathur` | Skip | Skip | | **Stranger** | Anyone not in org | Assign `Shrinath-O2` + `Manazsharma` + `neha00290` | Assign `oasisk` + `hengfeiyang` | ## Test plan - [ ] Open a new issue as an engineering team member → verify self-assigned, milestone set, added to project, Start Date populated - [ ] Open a new issue as a stranger → verify assigned to Shrinath-O2 + Manazsharma + neha00290 only - [ ] Open a PR as an engineering team member → verify self-assigned and milestone set - [ ] Open a PR as a stranger → verify assigned to oasisk + hengfeiyang only - [ ] Open an issue as an internal (skipped) member → verify no changes made 🤖 Generated with [Claude Code](https://claude.com/claude-code) --------- Co-authored-by: Claude Sonnet 4.6 <noreply@anthropic.com>
This commit is contained in:
Shrinath Rao
co-authored by
Claude Sonnet 4.6
Claude Sonnet 4.6
parent
1484f920a9
commit
10dfb4ceaa
@@ -17,9 +17,31 @@ jobs:
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auto-assign:
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runs-on: ubuntu-latest
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steps:
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# ── Classify creator: team | internal | stranger ──
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- name: Classify creator
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id: classify
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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ORG: ${{ github.repository_owner }}
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CREATOR: ${{ github.event_name == 'pull_request_target' && github.event.pull_request.user.login || github.event.issue.user.login }}
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run: |
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ALLOWLIST=" bjp232004 hengfeiyang prabhatsharma uddhavdave oasisk haohuaijin Subhra264 Loaki07 007harshmahajan chaitanya-sistla ktx-kirtan omkarK06 ktx-vaidehi ktx-abhay neha00290 ktx-akshay ktx-sadhna nikhilsaikethe YashodhanJoshi1 ktx-riya mmosarafO2 Shrinath-O2 ktx-mihir "
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CREATOR_LOWER=$(echo "$CREATOR" | tr '[:upper:]' '[:lower:]')
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ALLOWLIST_LOWER=$(echo "$ALLOWLIST" | tr '[:upper:]' '[:lower:]')
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if echo "$ALLOWLIST_LOWER" | grep -q " $CREATOR_LOWER "; then
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echo "category=team" >> "$GITHUB_OUTPUT"
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echo "Creator $CREATOR is on the engineering team"
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elif gh api "orgs/$ORG/members/$CREATOR" --silent 2>/dev/null; then
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echo "category=internal" >> "$GITHUB_OUTPUT"
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echo "Creator $CREATOR is an internal member (not engineering team) — skipping"
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else
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echo "category=stranger" >> "$GITHUB_OUTPUT"
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echo "Creator $CREATOR is an external contributor"
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fi
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# ── PR: assign creator ──
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- name: Assign PR creator
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if: github.event_name == 'pull_request_target'
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if: github.event_name == 'pull_request_target' && steps.classify.outputs.category == 'team'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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GH_REPO: ${{ github.repository }}
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@@ -32,7 +54,7 @@ jobs:
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# ── PR: add lowest open milestone (skip drafts) ──
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- name: Add milestone to PR
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if: github.event_name == 'pull_request_target' && github.event.pull_request.draft == false && github.event.pull_request.base.ref == 'main'
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if: github.event_name == 'pull_request_target' && steps.classify.outputs.category == 'team' && github.event.pull_request.draft == false && github.event.pull_request.base.ref == 'main'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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GH_REPO: ${{ github.repository }}
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@@ -68,7 +90,7 @@ jobs:
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# ── PR: add to project ──
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- name: Add PR to project
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if: github.event_name == 'pull_request_target'
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if: github.event_name == 'pull_request_target' && steps.classify.outputs.category == 'team'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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NODE_ID: ${{ github.event.pull_request.node_id }}
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@@ -90,7 +112,7 @@ jobs:
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# ── Issue: assign creator if unassigned ──
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- name: Assign issue creator
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if: github.event_name == 'issues'
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if: github.event_name == 'issues' && steps.classify.outputs.category == 'team'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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GH_REPO: ${{ github.repository }}
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@@ -108,7 +130,7 @@ jobs:
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# ── Issue: add lowest open milestone ──
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- name: Add milestone to issue
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if: github.event_name == 'issues'
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if: github.event_name == 'issues' && steps.classify.outputs.category == 'team'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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GH_REPO: ${{ github.repository }}
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@@ -144,7 +166,8 @@ jobs:
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# ── Issue: add to project ──
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- name: Add issue to project
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if: github.event_name == 'issues'
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id: add_issue_to_project
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if: github.event_name == 'issues' && steps.classify.outputs.category == 'team'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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NODE_ID: ${{ github.event.issue.node_id }}
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@@ -157,9 +180,67 @@ jobs:
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[ -n "$PROJECT_ID" ] || { echo "::warning::Project not found — check PROJECT_NUMBER and token scope"; exit 0; }
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gh api graphql \
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ITEM_ID=$(gh api graphql \
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-f query='mutation($project:ID!,$content:ID!){addProjectV2ItemById(input:{projectId:$project,contentId:$content}){item{id}}}' \
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-f project="$PROJECT_ID" \
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-f content="$NODE_ID" \
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&& echo "Added issue to project" \
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|| echo "::warning::Could not add issue to project"
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--jq '.data.addProjectV2ItemById.item.id')
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if [ -n "$ITEM_ID" ]; then
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echo "Added issue to project (item: $ITEM_ID)"
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echo "item_id=$ITEM_ID" >> "$GITHUB_OUTPUT"
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echo "project_id=$PROJECT_ID" >> "$GITHUB_OUTPUT"
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else
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echo "::warning::Could not add issue to project"
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fi
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# ── Issue: set start date ──
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- name: Set start date on issue
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if: github.event_name == 'issues' && steps.classify.outputs.category == 'team' && steps.add_issue_to_project.outputs.item_id != ''
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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ORG: ${{ github.repository_owner }}
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ITEM_ID: ${{ steps.add_issue_to_project.outputs.item_id }}
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PROJECT_ID: ${{ steps.add_issue_to_project.outputs.project_id }}
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run: |
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TODAY=$(date -u +%Y-%m-%d)
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FIELD_ID=$(gh api graphql \
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-f query='query($project:ID!){node(id:$project){... on ProjectV2{fields(first:30){nodes{... on ProjectV2Field{id name}}}}}}' \
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-f project="$PROJECT_ID" \
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--jq '[.data.node.fields.nodes[] | select(.name | ascii_downcase == "start date")] | .[0].id // empty')
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[ -n "$FIELD_ID" ] || { echo "::warning::Start date field not found in project"; exit 0; }
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MUTATION_OUT=$(gh api graphql \
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-f query='mutation($project:ID!,$item:ID!,$field:ID!,$date:Date!){updateProjectV2ItemFieldValue(input:{projectId:$project,itemId:$item,fieldId:$field,value:{date:$date}}){projectV2Item{id}}}' \
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-f project="$PROJECT_ID" \
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-f item="$ITEM_ID" \
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-f field="$FIELD_ID" \
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-f date="$TODAY" 2>&1) \
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&& echo "Set start date to $TODAY" \
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|| echo "::warning::Could not set start date: $MUTATION_OUT"
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# ── Stranger: assign issue to Shrinath + Manas ──
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- name: Assign stranger issue
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if: github.event_name == 'issues' && steps.classify.outputs.category == 'stranger'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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GH_REPO: ${{ github.repository }}
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NUMBER: ${{ github.event.issue.number }}
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run: |
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gh issue edit "$NUMBER" --add-assignee "Shrinath-O2" --add-assignee "Manazsharma" --add-assignee "neha00290" \
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&& echo "Assigned Shrinath-O2, Manazsharma and neha00290 to stranger issue #$NUMBER" \
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|| echo "::warning::Could not assign to stranger issue #$NUMBER"
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# ── Stranger: assign PR to oasisk + hengfeiyang ──
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- name: Assign stranger PR
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if: github.event_name == 'pull_request_target' && steps.classify.outputs.category == 'stranger'
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env:
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GH_TOKEN: ${{ secrets.ORG_ADMIN_TOKEN }}
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GH_REPO: ${{ github.repository }}
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NUMBER: ${{ github.event.pull_request.number }}
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run: |
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gh pr edit "$NUMBER" --add-assignee "oasisk" --add-assignee "hengfeiyang" \
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&& echo "Assigned oasisk and hengfeiyang to stranger PR #$NUMBER" \
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|| echo "::warning::Could not assign to stranger PR #$NUMBER"
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